A signature consists of a few lines of text that can be added to the end of your e-mail messages. You can write anything you want in your signature, and signatures vary greatly from person to person. Some things that are often included in a signature are the sender's full name, the organization they represent, their home page address, and a short quote.
It is considered good netiquette to include a signature with all your e-mail messages and newsgroups postings, and to keep your signature no more than five lines long.
- Create a signature in your word processing program, and save it as a plain text file. It should be no longer that four lines.
- Click the Edit menu, then click Preferences.
- Click the plus sign next to Mail & Groups. With Macintosh, click the next to Mail & Groups so that it is pointing down.
- Click Identity.
- Beside Signature File, type the full path of the file, or click Choose and browse to the file on your hard drive and double-click it. With Macintosh, make sure that File is selected under Signature File, then click Browse and browse to the file on your hard drive and double-click it.
- Click OK.
- Your signature will appear at the bottom of every message you send, below two dashes (--).